Often, a supervisor will hand you (or email you) information and ask you to convert it into a presentable format. To sum up, here are the most popular digital document/file software programs to become familiar with: Programs like DocuSign and PandaDoc allow you to send contracts or legally binding documents, and after signatures are collected, these programs help you keep track of these documents for later review. If the company you work for (or hope to work for) requires signatures from clients, they are likely using digital signature programs, which allow signees to sign important documents over their computer or mobile device. Software programs that use the cloud store digital files over the internet, rather than on your computer’s hard drive. These documents can be saved on your computer or on a file-sharing system such as Dropbox.Īdditional word processing and digital document/file storage can occur simultaneously in “cloud” programs, such as Google Docs. Microsoft (MS) Word is the primary program you are likely to use when “creating a document.” It is a word processor and can be used for anything from typing letters to building flyers, and more. Since MS is the most common and well-known productivity software, we will use this as a main point of reference in this section.
The most basic batch of productivity software programs is Microsoft Office (MS) Suite. Also, instantly sharing documents, information, and calendars via these programs saves everyone time and postage.Īlmost everyone working in an office will be using productivity software. Using these programs will significantly cut down on the volume of paper flying around the office. Productivity software helps you manage three things: handling digital documents, presenting information, and managing digital calendars. If you find that you easily get the hang of the basics, becoming experts in some of these software programs can significantly increase your earning potential.
The more complex software tasks are done by either the programmers or the software experts.
Some of these software programs are powerful, but you will typically only need to know how to perform a few key functions on each. You may even have some of the skills you need to boost your employment, without even realizing that you’re competent in at least the basics. In addition, the more computer skills you have, the easier it will be to get hired and promoted. However, the benefit of learning how to use computer programs is that you will be able to get more things done in half the time. If you’re starting to get serious about learning to use computers and are feeling overwhelmed by the prospect of learning about new technology, remember that learning how to use a computer program is the same as learning any new skill.
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